International moving: the complete guide
When do you start planning?
An international move requires a longer preparation time than a domestic one. Ideally, start planning three to six months in advance. You're dealing with more parties, documentation and logistics. Start by determining your budget and requesting quotes from specialised international moving companies. Check your passport and visa: are these valid for your destination? Contact the embassy or consulate about residence and work permits. Begin inventorying your belongings and decide what to take, sell or store. Some countries have import restrictions on certain goods, check this in advance. Also arrange practical matters like international health insurance, bank accounts and driving licence. Good planning prevents stress and unexpected costs at the last minute.
Customs and documentation
With international moving, you'll deal with customs formalities. Within the EU, it's relatively simple: you're entitled to duty-free import of household goods if you can prove you're relocating. Outside the EU, it becomes more complex. You'll need a detailed inventory list, often in English and the language of the destination country. Some countries require proof of residence or a work permit before your goods can be cleared. Certain items such as alcohol, medication, weapons and plants have separate import rules. An experienced international moving company typically handles customs documentation for you and knows the specific rules per country. Keep all documents carefully: the moving company invoice, the inventory list, and the customs forms. You may need these for tax returns or as proof of ownership.
Transport options: sea, air or road
The choice of transport method depends on distance, volume and budget. Road transport is ideal for moves within Europe: fast, flexible and relatively affordable. A truck drives your belongings directly door to door, usually within a few days. Sea transport is the most cost-effective option for intercontinental moves. You can choose between a full container (FCL) or shared container (LCL). A full 20-foot container provides space for an average household and costs between €2,000 and €6,000, depending on the destination. Delivery time varies from 2 to 8 weeks. Air freight is the fastest option but also the most expensive. This is especially suitable for small shipments, urgent items or valuable goods. Expect €4 to €8 per kilo. Many people combine methods: the main household by sea, essential items by air.
Insurance for international transport
With international moving, good insurance is even more important than with a domestic move. The risks are greater: longer transport times, more handling, possible climate fluctuations and customs inspections. Most international moving companies offer all-risk transport insurance covering damage, loss and theft. Check the coverage and deductible carefully. Watch for exclusions: damage from insufficient packaging or items you packed yourself may not be covered. For valuable items, it's wise to have an appraisal report drawn up before the move. Take photos of all valuable possessions and keep proof of purchase. Report damage immediately upon receipt and document everything. Most insurances have a reporting deadline of 7 to 14 days after delivery.
Preparing for a new country
An international move is more than moving boxes, it's a life change. Prepare mentally and culturally as well. Learn the basics of the language, even if you can communicate in English. Immerse yourself in the local culture, customs and etiquette. Research practical matters like the healthcare system, education system for children, public transport and tax rules. Build a network through expat communities, social media groups and local activities. Allow for an adjustment period: culture shock is normal and usually passes on its own. Stay in touch with family and friends at home, but also invest in new relationships. Ensure a financial buffer for unexpected costs in the first months. And most importantly: embrace the adventure. International moving is one of the most enriching experiences you can have.
About Vermaat Verhuizingen
Vermaat Verhuizingen relocates private clients and businesses across the Netherlands. Our articles are written from practical knowledge of the moving trade, from narrow Amsterdam staircases to international moves. More about us →
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